Any Italian or foreign legal or physical entity is allowed to participate in the EUROPEAN AUTOMOTIVE EXPO (EAE), if they production and sales activities are allowed by law, as well as non-profit organisations, if they have registered for participation, the ORGANISER has confirmed exhibition area availability, and the area has been paid in full by the former.

The ORGANISER has the right to decline admission to some EXHIBITORS (including those who have partially paid for exhibition area), if they haven’t made the requested full payment until August 15, 2021.

The ORGANISER has the right to decline admission or eject an EXHIBITOR at their own discretion, if there are other valid reasons to do so. For example, violation of anti-covid measures, damage or destruction of ORGANISER property, rude or unacceptable behaviour towards other EXHIBITOR/S, damage to the reputation, trade mark and image of the ORGANISER or EXHIBITOR/S.

The scope of the services provided by the ORGANISER includes activities in connection to the preparation, realisation and conclusion of the EXHIBITORS’ participation. The exhibition area fee includes: lease of exhibition area, exhibition and technical time, organisational expenses, video surveillance for security purposes, advertising and information services in the form of inclusion in the Exhibition’s participants catalogue, wireless Internet on spot at the Exhibition venue.

The ORGANISER will publish a list/catalogue of all EXHIBITORS in the online catalogue of the Exhibitors upon full payment. The data necessary for the online catalogue is provided by filling in the online Exhibition registration form: EXHIBITOR FORM.

The EXHIBITORS will provide the needed stands, tables, chairs, tents, displays, furniture, branding materials, greenery, etc

The specialised exhibition EUROPEAN AUTOMOTIVE EXPO will be held in Italy, Chioggia, via Brondolo 13/A, between September 3 and 5, 2021.

The EXHIBITORS will use the leased and payed for area during the three-day period of the Exhibition, bearing in mind that:

• Montage (settlement/arrangement) of stands outdoors can be done from 7:30 AM on September 3, 2021 onwards.
• Montage (settlement/arrangement) of stands indoors (levels 1 and 2) can be done from 9:00 AM September 2, 2021 onwards.
• The official Opening of the Exhibition is on September 3, 2021, at …………
• WORKING HOURS for visitors – from September 3 through 5, 2021, from 9:00 AM until 7:00 PM.
• WORKING HOURS for exhibitors – from September 2 through 6, 2021, from 8:00 AM until 7:00 PM. The last day of the Exhibition is a full working day at the Exhibition, regardless it of being a Sunday
• Vacating the occupied exhibition area and bringing down all constructions will be carried out on September 5, 2021, after 6:00 PM

In order to request participation, the EXHIBITOR will have to have registered online at ……………………….. In order of registration for participation via the form provided, the ORGANISER determines the location of the requested exhibition area and sends proforma invoice for full payment of rent.

With the online registration for participation the EXHIBITOR accepts these Terms and Conditions for participation in the Exhibition, the Rules for order and safety during the Exhibition and the Instruction for fire safety of the ORGANISER.

After the registration for participation in accordance with the requirements of the ORGANISER and receiving a proforma invoice from the ORGANISER, the EXHIBITOR should pay the full amount of rent.

The deadline for making all due payments under these conditions is August 15, 2021.

The payments, due in accordance to this contract are made via bank transfer to the following account:

IBAN: IT32Q0200820901000105009871 - BIC/SWIFT: UNCRITM1924

Within a 5-day period from receiving the payment, the ORGANISER issues a tax invoice.

Upon online registration for participation or within an additional period of time specified by the ORGANISER, the EXHIBITOR undertakes to fill in any information required by the ORGANISER for its publication in the electronic catalogue of the Exhibition. In case of non-observance of the term for submission of data, information about the EXHIBITOR is not published, and no sums are refunded.

EXHIBITORS have no right to build permanently attached to the ground objects and facilities. EXHIBITORS are not allowed to have staff or any objects or facilities outside the exhibition area rented by them.

The purpose of the Specialised Exhibition EUROPEAN AUTOMOTIVE EXPO is exclusively and only advertising of own (the EXHIBITOR) goods and services, namely: presentation, promotion, demonstrations, meeting with potential clients and related activities. The EXHIBITOR has no right to realise commercial sales of goods and services (regardless of own or third parties) during the Exhibition. Any violation of this rule, incl. when it has led to financial/economic inspections by authorities and possible sanctions, they are entirely at the expense of the EXHIBITOR.

The EXHIBITOR has no right to carry out advertising or marketing activities outside the rented exhibition area.

After the end of the Exhibition, the EXHIBITOR undertakes to dismantle the equipment and facilities brought by him or built by persons other than the ORGANISER, by removing and cleaning the consequences of this equipment.

The EXHIBITOR is obliged to coordinate with the ORGANISER the moment and the manner of performing all types of loading and unloading and transport activities on the territory of the Exhibition, the moment and the way of construction and installation of equipment and facilities, the undertaken advertising and marketing activities and any actions beyond the scope of the usual use of the rented exhibition area for the agreed purpose and in view of the branch orientation of the Exhibition.

The EXHIBITOR undertakes not to violate the outlines of their exhibition area, not to enter the area of other exhibitors or free areas that are not part of the rented one, not to change the location of the used area, as well as not to prevent other EXHIBITORS use the exhibition areas and facilities rented by them.

The EXHIBITOR undertakes to ensure compliance with the Rules for order and safety of the Exhibition, as well as all rules in laws, regulations or municipal acts and regulations concerning consumer protection, labour protection and fire regulations, environmental and technical safety standards. To ensure safe and technically sound demonstrations in the demo areas.

The CONTRACTOR of the EXHIBITOR's equipment and the EXHIBITOR themselves are obliged all construction and advertising materials and exhibits used by the EXHIBITOR to comply with the normative requirements for fire and emergency safety. Smoking and storage of flammable materials is prohibited in the indoor exhibition areas.

The EXHIBITOR is obliged to take all actions to protect from possible risks of the persons working on their exhibition stand/area during the exhibition, as well as during installation and loading, dismantling and removal of exhibits.

The EXHIBITOR is obliged to provide a RESPONSIBLE STAND on the spot for the days they need for accommodation and removal from the Exhibition, regardless of whether they coincide with weekends or national holidays.

The EXHIBITOR is obliged not to perform independent or uncoordinated with the ORGANISER loading and unloading activities of exhibition goods and equipment.

The EXHIBITOR has no right to transfer, sublease or transfer all or part of the rented area/stand/awning to third parties without the express written prior consent of the ORGANISER. In case of non-fulfilment of this obligation, the EXHIBITOR owes ABRITES ITALY a penalty in the amount of EUR 500 (five hundred).

The EXHIBITOR is obliged to insure at his own expense for the time of the Exhibition, including the time of accommodation and export, their own property and staff, as well as all goods/equipment, which, although not their property, are presented at the Exhibition by this EXHIBITOR, including their liability to third parties.

The EXHIBITOR is obliged to observe the precisely determined working hours.

The EXHIBITOR is obliged to pay compensation to the ORGANISER in case they have caused damage to the property of the ORGANISER. The presence of the damages, their type and volume is ascertained by a bilaterally signed protocol, as each of the parties is represented by one person. In case the EXHIBITOR does not send a representative, the protocol is drawn up by persons appointed by the ORGANISER and the findings in it are considered correct.

The EXHIBITOR is not entitled to compensation or any other payment in case of postponement or cancellation of the exhibition, occurred as a result of actions and events that cannot be attributed to the fault of the ORGANISER, including if they have arisen after the discovery of the same.

To provide the agreed and paid services. To take the necessary care and resources for the smooth running of the exhibition. The ORGANISER is not responsible for the relocation of the areas rented by the exhibitors, which was necessary due to better organisation and presentation of the Exhibition. The ORGANISER is not responsible to the EXHIBITOR or third parties if the exhibition is postponed or cancelled for reasons that can be qualified as "force majeure". The ORGANISER is not responsible to the EXHIBITOR and third parties if the exhibition is interrupted after the date of its opening for reasons that cannot be attributed to the fault of the ORGANISER.

To publish the data of each EXHIBITOR who has duly filled in the data from the section "EXHIBITOR FORM" when registering online for participation, the necessary information in the electronic catalogue of the exhibition.

In connection with the data and information provided to the ORGANISER for processing, which fall within the scope of those classified as "personal data" under the GDPR, to comply with all established rules specified in the said Regulation. The EXHIBITOR is informed that part of the information provided under this contract contains personal data that are subject to special protection in accordance with applicable law. By signing this contract, the EXHIBITOR gives his consent to the ORGANISER to collect, process and provide to institutions and third parties the personal data provided to them for the purposes of the Exhibition and the requirements of current legislation, as well as in connection with further Exhibitions or marketing and trade initiatives of the ORGANISER.

To ensure the performance of video surveillance for the purposes of security before the beginning of the working hours of the Exhibition for exhibitors and after the end of the working hours of the Exhibition for exhibitors. The ORGANISER shall not be liable for any encroachments on the property of the EXHIBITOR.

The ORGANIZER is not responsible:

• For inflicted and/or suffered losses, damages, damages and/or accidents and/or bodily injuries, occurred as a result of, but not limited to: fire, natural disasters, bad weather conditions, poor installation and/or poor and/or unstable structures, pylons and any other technical equipment, as well as for damages, occurred for third parties, as a result of the activity of the EXHIBITOR, persons employed by them or persons related to them;
• To any third party for the trademark, logo, advertising materials, information, etc. presented and used by the EXHIBITOR, in case they do not comply with or in any way violate the current legislation for protection of intellectual property or concluded by Exhibitor license agreement.

These Terms and Conditions are not considered terminated upon expiration of the term of use of the rented exhibition area. The conditions continue to bind the parties until the full fulfilment of all obligations and responsibilities. Any conditions not governed by these rules shall be agreed in a separate agreement in writing.

In order to be admitted to the European Automotive EXPO, you will be required to present a GREEN PASS, certifying that you are COVID-free. Download and install the GREEN PASS app and follow the instructions for using this health certificate.